Dropbox – For most businesses in today’s market, building a connected IT system for internal operations has become a necessity to standardize business activities. This is especially true for storage solutions that ensure data security and enhance operational efficiency and collaboration among units and departments.
However, if you are a small or medium-sized business that cannot afford to invest heavily in an internal IT system, you can turn to Dropbox, a professional cloud storage service distributed and officially supported by Solid & Soft in the Vietnamese market.
Why use Dropbox?
As mentioned earlier, while having an IT system is an essential new standard for businesses, investing in such systems can be quite challenging. It’s not just about spending money on purchasing equipment like servers and NAS storage systems; it also requires skilled technical personnel to operate these systems regularly. Moreover, the standards of personnel capability and software quality in relation to hardware compatibility can lead to numerous operational issues, increasing maintenance and operational costs.
Therefore, a professional cloud storage service that integrates powerful tools is the most cost-effective choice for businesses compared to investing in their own systems.
First and foremost, as a cloud storage service, Dropbox offers businesses high-capacity storage space. This storage is large enough to accommodate all business activities and can be accessed with admin rights from anywhere, on any device, whether it’s a smartphone running Android or iOS, or desktop and laptop computers using Linux (currently, Dropbox is the only service with an app compatible with Linux), Windows, or Mac. This ease of access eliminates the need for separate configurations for each system, unlike traditional NAS systems.
By separating data storage from the physical operational space, Dropbox adheres to the safety principles established by American photographer Peter Krogh, ensuring your data remains secure even in the face of accidents or natural disasters. This allows your business to operate normally and minimizes potential data loss.
Additionally, Dropbox comes equipped with a professional suite of tools tailored for business operations. Notably, it allows you to easily set access permissions for different user groups with just a few simple steps, helping you maintain synchronized data usage across the organization. This data is secured at a high level to prevent cyberattacks, and you can also set up encryption for an additional layer of protection for your information.
Tools like DocSend and Dropbox Sign enable departments to easily share documents and use electronic signatures, reducing the need for printing and waiting for approvals, thereby significantly increasing productivity compared to traditional methods. Meanwhile, Dropbox Replay and Dropbox Capture provide robust support for creative teams that need to continuously monitor and update visual materials.
The capability to handle a large volume of multimedia files is bolstered by Dropbox’s close collaboration with industry giants like Adobe and Blender, among others. This partnership allows users to share and view these files directly without the need for specialized software installations, streamlining workflows and enhancing collaboration.
Not only that, but Dropbox Transfer also facilitates direct interactions with external partners in a secure and straightforward manner. This enhances your business’s ability to communicate with partners, reduces the typical data transfer waiting time, and boosts overall productivity.
Finally, the simplicity of this service allows you to monitor the entire data operation process of your business at your fingertips, without the need for any additional “technical intermediaries,” as required in traditional operational models. This enables you to quickly and deeply understand your business activities, allowing for the development of more effective strategies and policies.
Conclusion
When compared to investing in an internal IT system and traditional NAS setups, using Dropbox as a cloud storage solution is simpler, safer, and more cost-effective in terms of both equipment and personnel. It offers a range of advanced supporting tools, making it more than just a basic storage solution.
